Two screens work together:
- Extras › Print Certificates or Date Sheets — print the document
- Extras › Certificates Logs — the record of what has already been issued
Printing
- Go to Extras › Print Certificates or Date Sheets
- Choose Print Document for a certificate, or Print Date Sheet for a datesheet
- Find the student
The log matters more than it looks
Extras › Certificates Logs records each certificate issued. Parents do come back saying a leaving certificate was never given, and the log is what settles it — who it was issued to and when. Check it before issuing a second copy.
A blank form for the office
The student lists also carry a Blank Form option, which prints an empty admission form to hand out. That is a different thing from a certificate, and it does not touch the certificates log.
"The student must be inactive and all fees must be cleared" — the Leaving Certificate will not print
A School Leaving Certificate prints only for a student who is Left (inactive) and whose fees are clear. If either is missing, the screen shows the message "To print the Leaving Certificate, the student must be inactive, and all fees must be cleared" at the top instead of the certificate. Read that message — it is telling you what to fix:
- Mark the student Left first (Update Student → Current Status), if you have not already.
- Clear the pending challan. Open Extras › Students Not Currently Enrolled › Pay or Print Fee Challans (a left student is no longer on the normal Pay or Print screen), search the student and look for any unpaid challan:
- if the parent is paying, receive the payment there;
- if that amount is not going to be collected, delete that challan instead.
- Print the certificate again — once nothing is pending it prints.
Common confusion
"The wording on the certificate is wrong." The layout comes from the school's print template and branding, not from this screen — change it there and reprint.
"A left student is not in the list." Certificates are usually needed exactly for students who have left. Include inactive students in the filter, or find them through the student list first.
Watch
📺 how update Student info before print Leaving Certificate — https://youtu.be/KTxsI3izmfA 📺 How Print Student Leaving Certificate — https://youtu.be/A9ItUQt3Neo 📺 Print Student Multiple Certificates & Cards — https://youtu.be/FzQ-pi3EHzE